Careers · Part-time

Administrative and Billing Assistant

Part-time ownership of io4's billing and administrative follow-up: client invoices, accounts receivable, supplier bills in Zoho Books and grant applications.

About io4 Technologies

io4 Technologies is an innovative, dynamic Québec company specialized in advanced Microsoft services and solutions. Our team of more than 25 passionate talents delivers top-quality services to its clients, drawing on cutting-edge technologies and collaborative working practices.

The role

We are looking for a rigorous, self-directed administrative assistant to take charge, part-time, of io4's billing and administrative follow-up. You will work closely with our controller and our project coordinators, and you will be the point of contact for our clients and suppliers for everything related to invoicing and payments.

Responsibilities

Prepare, validate and send client invoices
Manage the Billing mailbox and respond to client requests
Validate client purchase orders (POs) and match each invoice to the right PO
Issue credit notes and corrected invoices as needed
Follow up on client payments and reminders, and keep the accounts receivable overview up to date
Enter supplier invoices in Zoho Books and validate subcontractor hours before payment
Prepare supplier payments for approval and keep supplier records up to date
Prepare and send the documents requested by our banking institutions
Build and track grant applications with our consulting firm: documentation, deadlines, follow-up meetings
Handle various administrative tasks: expense reports, government forms, administrative contracts and suppliers, internal purchases, filing and archiving, management of the general mailbox